Cost Cutting Measures to Save Businesses Money

One of the challenges that business owners often face is figuring out how to best save their companies money. When the economy is struggling, businesses have to explore different ways to cut back on costs and stay profitable. Ultimately, the main reason that businesses get started in the first place is to make money, and if they're not doing that, then they have a problem. Here are some of the most effective cost-cutting measures to save businesses money today.

Go With VoIP

One of the relatively new ways that businesses are trying to save money is by cutting out their current phone systems. Instead of going with a traditional business phone system, they are choosing to go with a VoIP system. With a voice over Internet protocol system, the business relies on an Internet connection to provide them with phone service instead of going through traditional phone line. The big advantage of going with this strategy is that it can provide the company with a nominal fixed monthly phone bill instead of charging a certain amount per minute. Most VoIP phone plans do not differentiate between local and long-distance calls, which has the potential to save businesses thousands of dollars every month.

In addition to being able to save money, this type of phone service can also provide a lot of extra features that don't come with a regular phone system. For one thing, the business will not have to get a regular PBX interface with all of the wires everywhere. Everything is done virtually so that no hardware is required. Users can also get advanced features like three way calling, call forwarding, a virtual receptionist, and visual voice mail. 


Many businesses are also finding it a good investment to automate their places of business. There are a number of different automation systems that can be installed in a business so that the owner can control everything remotely. For example, the security system can be armed and controlled remotely. The thermostat also can hook into the system, so that the owner can change the temperature in the building from a mobile phone or from his home computer. The owner may also be able to control the lights in the building remotely. Most of these systems can also be set up to do everything automatically so that they make the changes on a timer. 

Getting Rid of Paper

Some businesses could benefit from completely getting rid of most of the paper in their office environments. Going with a digital document system makes it possible for a company to keep all of their records in a computer or server. Instead of keeping paper documents, all of the important documents are scanned into a system that stores them. 

Businesses can also invest in online fax services so that they don't even have to worry about printing out faxes received. Instead of printing out a fax, it will be received digitally and displayed in an inbox. It works similar to email, and businesses can even send faxes in this manner. Instead of having to print out everything, the business can simply send messages back and forth digitally. Most interoffice memos could simply be emails or instant messages over the employee's computers. 

Renewable Energy

Many businesses are also exploring ways to take advantage of renewable energy sources. For example, with the drastic drop in prices of solar panels, some businesses are finding that it is much more affordable to go solar. When a solar power system is installed, it typically only takes a few years to pay off those systems with the savings in their monthly electric bills. The nice thing about using renewable sources of energy is that they sometimes provide tax credits and other incentives to the purchaser. The business can often get some kind of incentive from the electric company for producing extra electricity as well. This makes it easy to cut out a big bill for the company every single month, and it also can attract customers who are interested in environmentally friendly businesses.


Another way that many businesses are choosing to cut costs is by outsourcing much of the work that they have to do. Instead of having every task done by someone who is an in-house, full-time employee, the business simply outsources some of the tasks to an outside provider. This provider could come in the form of another company or it could be an individual freelance worker. Many businesses use independent contractors for much of the work that they complete. 

The nice thing about using outsourcing is that businesses do not have to pay for all of the extra overhead expenses that come with having employees. For instance, they don't have to pay for health insurance, retirement benefits, sick days, vacation days, bonuses, or tax withholding. 


Although it may be tempting to try to cut numerous items to save money for business, sometimes, it can be counterproductive. If a business goes too far and cuts to many things at the same time, it can create shock waves in the system. Employees may start to get scared that they are going to be let go at some point in the near future. It can throw off the synergy and affect the systems within the business. 

Choosing the right level to make cuts and to save money at is important. At that point, the business can start operating at a more efficient level and being more profitable.

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